Project Kick Off

  • Agenda

    Objective: Meet your Project Manager and Consultant to review the implementation process and prepare for next steps. 

    • Introductions and Project roles: 
      • Client Project Team
      • Blackboard Project Team
        • Project Manager: Primary contact who will coordinate, scope, and track the project
        • Technical Consultant: Product expert to guide you through best practices and tips in setting up your Mass Notification product
        • Data Integration Specialist: Data expert to map, import, and integrate data
        • Trainer(s): Conduct the purchased training session(s) as scheduled throughout the project
      Project Overview:
      • Initial Consultation
      • Data Integration
      • Data Verification
      • Training
      • Close Out
    • Review Blackboard Implementation timeline, goals, and objectives 
    • Next steps: Prepare for the Initial Consultation and Data Kick Off Meeting
      • Schedule the Initial Consultation with your Consultant 
      • Invite your Data/IT Team and be prepared to discuss your data options and systems

     

    Tasks to Complete

    • Identify District Implementation Team
    • Schedule Initial Consultation
    • Be prepared to provide the following details to prepare for the Initial Consultation:
      • Student Information System, Hosted or Onsite 
      • HR Software (if independent of your SIS), Hosted or Onsite
      • Cafeteria Point-of-Sale Software, Hosted or Onsite
      • Transportation Software, Hosted or Onsite
      • If you would like to send automated attendance notifications,
        • What time of day would you like them sent?
        • What attendance codes will trigger these (ie. A or UX for Unexcused Absence, T for Unexcused Tardy)
        • Daily-Based versus Period-Based attendance notifications
        • How would you like them sent - SMS, Email, Calls or a combination?
      • If you would like to send automated lunch balance notifications,
        • What lunch code(s) (Meal Type) (Reduced or free may be excluded) do you want to send messages for?
        • What day(s) and time(s) would you like them sent?
        • What balance will trigger these messages? (ie. Under $2.00)
        • How would you like them sent - SMS, Email, Calls or a combination?